Accounting
The payroll run posts from the wage types, each with a debit and a credit account. If payroll accounts are missing from the chart of accounts, “Create missing payroll accounts” creates them for you.
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HR and payroll.
From the time clock to the payroll run.
HR is the module in Saldora that brings together employees, working time, leave, absences and payroll. Your team clocks in and out and requests leave, and you approve the requests. The payroll run calculates the monthly salary with the Swiss deductions, posts it and creates the payment order; the payslips go to employees as password-protected PDFs.
Time clock in the header · Leave and absences · Payroll run with Swiss deductions · Data in Switzerland
How do you get from the time clock to the payroll run?
Four stations: add employees, clock time, manage leave and absences – and run payroll.
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1
Add employees
You add new people with the wizard, with workload, target working time and the canton that determines the public holidays. If you link the person to a login, this unlocks their time clock. You keep the salary agreement, insurance and children on the employee page.
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2
Clock in and out
At the top of the header is “Clock in”; after the click, the button changes to “Clock out” and shows the running time. “My time tracking” shows “Today” and “This week”. Managers correct forgotten clock entries under HR → Time.
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3
Leave and absences
You set the leave entitlement per person and year; Saldora calculates the pro-rata entitlement from workload and start date. You approve or reject requests; days are counted Monday to Friday excluding the canton’s public holidays. You record absences such as illness, accident or military service with an optional medical certificate.
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4
Payroll run, posting, payment
The payroll run calculates the month for several people at once and warns you about missing details. After approval, you post it from the wage types, create the payment order as a pain.001 file and send each payslip as a password-protected PDF – three steps, one click each.
What do you get with the HR module?
Four things that go beyond the payslip.
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Self-service for employees
Under “My payslips”, employees with a login see their released payslips and salary certificates as PDFs – each person only their own.
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Illness and accident in payroll
You define waiting period, daily allowance and continued pay per insurance group. From the end of the waiting period, the payroll run reduces the salary and books the insurer’s daily allowance as a receivable.
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Salary agreement with history
The salary agreement records salary, workload, 13th monthly salary and insurance. You record changes from a given date, and the history stays visible.
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Payroll year-end
Salary certificates (Form 11), reports to the compensation office, insurers and tax administration as CSV, and the provision for leave and overtime are all handled on one page.
Frequently asked questions about the HR module
The module for employees, working time, leave, absences and payroll. Your team clocks in and requests leave; you calculate salaries in the payroll run, post them and pay them via payment order.
With the “Clock in” button at the top of the header; it then changes to “Clock out” and shows the running time. To enable this, you link the person to a login under “User account & time clock”.
If you leave “Days” empty in the request, Saldora counts Monday to Friday excluding the statutory public holidays of the person’s canton, otherwise of the company’s canton. Saldora calculates the pro-rata entitlement from workload and start date.
AHV and ALV at the statutory rates, UVG, daily sickness allowance and pension fund (BVG) according to your contracts, and withholding tax if needed. You set up the compensation office, insurance and wage types in the settings; the statutory values are listed there per year.
After posting, on the payroll run’s page you choose bank account and execution date, create the payment order and import the pain.001 file into your bank’s e-banking.
When a payroll run is sent, as a PDF by email, protected with a password that you set on the employee page. Employees with a login also see their payslips and salary certificates under “My payslips”.
An approved payroll run is locked. With “Withdraw approval” and a reason you reopen it, as long as it has not been posted, no payment order exists and no payslip has been delivered. You settle a forgotten bonus in a supplementary payroll run.
Save time, effort and costs with the Saldora Business Suite.
Clock time, manage leave, run payroll – try the HR module free for 30 days.