Receipt booking with AI.
Photo or email – the AI reads the rest.

AI receipt booking is the module in Saldora that reads supplier invoices and receipts and prepares their entry. You upload the receipt, scan it with your phone or forward it to your own receipt address. The AI reads the supplier, amounts, VAT and date and suggests the expense account – nothing is posted until you have checked it.

Try free for 30 days See how it works

Upload, phone scan or email With account suggestion VAT split by rate Data in Switzerland

per E-Mail KI erkannt Erkennung sehr sicher 98% Lieferant Swisscom AG Betrag CHF 1'081.00 MWST 8.1% CHF 81.00 Konto 6500

How does a receipt become an entry?

Four stations: you send the receipt, the AI reads it, Saldora prepares account and VAT – and you post it.

  1. 1

    Upload, scan or email

    Drag PDF, JPG, PNG, HEIC, WEBP or XML into the receipt inbox, photograph the receipt with your phone after scanning a QR code, or forward the invoice to your own receipt address. No login is needed on the phone, and several pages make up one receipt.

  2. 2

    The AI reads the receipt

    Supplier, UID and invoice number, invoice date, due date and service period, net, VAT and gross, IBAN and payment reference: the AI reads it all and shows for each field how confident the reading was.

  3. 3

    Account and VAT prepared

    The AI suggests the expense account; the offsetting account is accounts payable 2000. The VAT is split by rate with net portion and VAT amount; if a rate was misread, you correct it right in the breakdown.

  4. 4

    Check, post, pay

    You check the details and click “Post” – beforehand, Saldora warns you if the supplier’s invoice number has already been recorded. Payment is made via a payment order as a pain.001 file for your e-banking, or by hand with “Mark as paid”.

What do you get with AI receipt booking?

Four things that go beyond reading the receipt.

  • One inbox for all receipts

    Every receipt sits in the receipt inbox with its status: new, in review, ready or posted. The search finds supplier, file name and invoice number.

  • Protection against duplicate entries

    Saldora never creates the same file twice. With the same QR reference, or the same invoice number from the same supplier, the notice “Possible duplicate receipt” appears.

  • Corrections stay traceable

    You reverse a posted receipt with a reason; expense and payments are offset by reversing entries. A reversal can be undone, and both the entry and the reversal remain visible in the journal.

  • Goods in straight from the receipt

    With the “Inventory” module you assign goods line items to items and warehouses; posting increases stock at cost price. Saldora recognises the supplier’s saved item numbers by itself on the next receipt.

Frequently asked questions about AI receipt booking

The module in Saldora that receives supplier invoices and receipts, reads them with AI and prepares the entry. You check the extracted details on a review page and post the receipt with one click.

In three ways: upload them in the receipt inbox (PDF, JPG, PNG, HEIC, WEBP or XML, up to 10 MB per file, several at once too), with your phone via a QR code – no login, the code is valid for 30 minutes – or by email to your own receipt address.

Supplier, UID and invoice number, invoice date, due date and service period, the net, VAT and gross amounts split by tax rate, IBAN and payment reference, plus a suggestion for the expense account. For each field you see how confident the reading was.

No. Everything it reads is a suggestion. You check the receipt, click “Save & continue” and then “Post”. Beforehand, Saldora warns you about typical mistakes, for instance if the supplier’s invoice number has already been recorded or the document could be a payment reminder.

The review page shows one line per VAT rate with net portion and VAT amount. You correct misread rates there and add missing ones. Whether acquisition tax applies, Saldora only suggests – you decide.

Yes. Saldora never creates the same file twice. If a receipt carries the same QR reference as another, or the same invoice number from the same supplier, the review page shows “Possible duplicate receipt” with a link to the other receipt. Saldora discards nothing – you decide.

A posted receipt can no longer be edited. With “Reverse” and a reason, expense and payments are offset by reversing entries; you then upload the corrected file again. You undo an accidental reversal with “Undo reversal”.

Under “Payment orders” you select open, posted receipts, the bank account and the execution date and export a pain.001 file for your e-banking. Anything paid in cash you record on the receipt with “Mark as paid”.

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Photograph, email, post receipts – try AI receipt booking free for 30 days.

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